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Creating frequent backups is one of the best strategies to protect your documents, pictures, videos, custom configurations, and Windows 10 files against software problems, hardware failure, hackers, and malware (such as viruses and ransomware) attacks. Although there are many third-party utilities that you can use, Windows 10 ships with the legacy "Backup and Restore" experience, which allows you to create full backups automatically at regular intervals. A full backup using this tool means that Windows 10 will make a copy of everything on your computer, including installation files, settings, apps, and all your files stored in the primary drive, as well as those files stored in different locations. Then when your device suddenly stops working, a critical error prevents the device from starting correctly, or files get damaged, you can use the "Backup and Restore" feature to recover individual files or the entire system as necessary. Backing up should be an essential part of everyone's regular routine, whether you work in an office or work at home. In this Windows 10 guide, we'll walk you through the steps to set up full backups of your device automatically.
How to configure automatic backups on Windows 10To configure automatic backups on Windows 10, use these steps: Important: Backup and Restore is no longer a maintained feature on Windows 10. You can still use it, but in the future, it may stop working. Also, as a deprecated feature, Microsoft can decide to remove this tool in future releases completely.
Once you complete the steps, an initial backup of your device will be created, and then incremental backups will be performed on the schedule you specified. During the process, you can click the View details button to see more information about the files being copied and an option to interrupt the process (if necessary). After the backup is complete, in the "Backup" section, you'll be able to view the current size of the backup and drive location as well as the date and time of the next and previous backup. How to manage backup settings on Windows 10After configuring the automatic backup feature on Windows 10, you can manage many of the settings to prevent running out of space in the backup drive and changing the schedule to a different date and time. Freeing up backup spaceTo free up space on the backup drive, use these steps:
After you complete the steps, the external drive should have more space to allocate future backups. If you have a lot of data to protect and optimizing the backup drive storage doesn't make a difference, you should consider getting a larger external storage. If you don't know which one to pick, check out our external hard drive guide to select the best option for you. Changing backup scheduleTo set a different schedule to run backups automatically on Windows 10, use these steps:
Once you complete the steps, backups will run automatically during the new schedule that you specified. When the time comes to restore your computer from backup, you'll need a bootable media. Although the tool includes an option to create a disc to boot your device to restore a backup, newer devices don't come with disc drives anymore. If you don't have a disc drive, you'll need to use the Media Creation Tool (opens in new tab) to create a USB bootable media, which you can use to access the recovery environment when your computer doesn't boot. In the case that you still have a disc drive, insert a writable blank disc, and use these steps:
After you complete the steps, you can use the disc or USB bootable media to start your computer in the Advanced startup mode to recover your files. How to restore backup on Windows 10When the unexpected happens, you can use the Backup and Restore feature to restore files individually or recover your entire system and data. Restoring files using full backupTo restore one or multiple files, use these steps:
Source: Windows Central (Image credit: Source: Windows Central)
Source: Windows Central (Image credit: Source: Windows Central)
Once you complete the steps, you'll be able to access the files and folders from the location that you specified during the recovery process. Restoring computer using full backupIf your computer doesn't boot or you're replacing the hard drive, you can restore your device using the most recent backup. However, before you can proceed, you have to make sure the computer can start from USB (or CD-ROM drive), which means that you may need to change the boot order inside the Basic Input/Output System (BIOS) or Unified Extensible Firmware Interface (UEFI) on your device. Usually, the process involves pressing one of the function keys (F1, F2, F3, F10, or F12), the ESC, or Delete key as soon as the device starts. The only caveat is that the process is often different depending on the manufacturer and even the computer model. So make sure to check your device manufacturer's support website for more specific instructions. While in the firmware interface, find the "Boot" section, and configure the boot order to start from the USB bootable drive (or CD-ROM drive), and save the new changes. To perform a system restore using a backup, use these steps:
After you complete the steps, the recovery process will start, and it'll restore everything since the last backup. The completion time will depend upon the data and hardware configuration. If you work with files frequently, and you don't create backups daily, it's recommended to complement the backup with another kind of file backup. For instance, using a OneDrive subscription allows you to keep a more up-to-date copy of all your personal files in the cloud. Backup and Restore vs. system image backupIn addition to the Backup and Restore tool, you can also use the system image backup tool to create a full copy of your entire computer, but there are a few key differences between these tools. When using Backup and Restore, you can create automatic backups during a specified schedule, and you get more options. For example, you can configure the data that you want to protect, manage the storage, and you can restore one or multiple files as well as the entire device. However, this solution also has at least a couple of things to consider. When doing backups automatically, it means that the backup drive has to be always connected to the computer, which could be a risk as if malware infects the device, it may also damage the backup. In contrast, the system image backup feature allows you to create a full backup, but you must go through the process manually every time that you want to protect your files and installation. Typically, this feature is more suited as a temporary backup when modifying the system settings or replacing the hard drive. One significant benefit is that unlike the automatic option, you can always disconnect the backup drive and store it in a safe location, which can protect your data from malware and hackers as well as from natural disasters. Similar to the automated process, system image backup also has a few caveats. You can only restore files since the last time you ran the feature. As a result, if you're not proactive in creating backups, you could lose a lot of data during the restore process. Also, this feature is meant to restore your entire system, not individual files. We're focusing this guide on Windows 10, but the Backup and Restore tool has been around for a long time, which means you can refer to these instructions if you're using Windows 8.1 and even Windows 7. Mauro Huculak is technical writer for WindowsCentral.com. His primary focus is to write comprehensive how-tos to help users get the most out of Windows 10 and its many related technologies. He has an IT background with professional certifications from Microsoft, Cisco, and CompTIA, and he's a recognized member of the Microsoft MVP community. What file system supported by Windows can be used for volumes and drives that do not hold the Windows installation?NTFS, which stands for NT file system and the New Technology File System, is the file system that the Windows NT operating system (OS) uses for storing and retrieving files on hard disk drives (HDDs) and solid-state drives (SSDs).
How often does Windows automatically defragment a hard drive?Here's how and when you should do it. Windows 10, like Windows 8 and Windows 7 before it, automatically defragments files for you on a schedule (by default, once a week).
Which Windows file system is best to be placed on this drive if encryption will be used?Encryption: The NTFS 5.0 file system can automatically encrypt and decrypt file data as it is read and written to the disk.
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