Presentation on theme: "Writing Reports and Proposals"— Presentation transcript: 1 Writing Reports and Proposals Show
2 Reports and Proposals Effective Writing Visual
Aids
3 Audience Adaptation The “You” Attitude Style and Language 4
Composing Reports and Proposals 5 Drafting Report Content
6 Opportunity or Purpose
7 The Report Body Explanations of problem or opportunity
8 The Report Body Procedures or steps in a process 9 The Report Closing Summary Conclusions Recommendations Action
Plans 10 Content
of Proposals Introduction Body Closing Attention Interest 11 Strategies for Success 12 Proposal
Introduction 13 The Proposal Body Solution Qualifications Work Plan Detailed Cost 14 The Proposal Closing Key Points Qualifications Benefits Commitment 15 Collaborating on Wikis 16
Three-Step Wiki Process
17 Guiding the Readers Previews and Reviews Transitional Devices Headings 18 Technology for Reports and Proposals 19 The Power of Images Enhance textual messages Replace verbal messages 20 Visual Literacy Create Images
Interpret Images Consistency Balance
21 The Ethics of Visual Communication
22 The Ethics of Visual Communication 23 The 5 C’s of Visual Design
24 Pick the Right Visuals Data and Information Concepts and Ideas
25 The Parts of a Table Subhead Row head Total Multicolumn Head* XXX XX
26 Preparing Data Tables Common Units Consistent Usage Column Headings 27 Preparing Data Tables
Rows and Columns Totals and Averages 28
Line and Surface Charts 29 Average Kiln Temps Temperature °F 30 Home Game Ticket Sales Average Per Game 10,000 20,000 30,000 40,000 31
Using Bar Charts Compare Items Show Changes Indicate Composition 32 CommuniCo Staff Computer Skills 33 CommuniCo Preferred Communication Media
34 CommuniCo Employee Training Costs
35 Using Pie Charts Show Distribution Show Percentages Compare Segments
36 Percentage of Time Spent Online By Age Group 37 Data Visualization Data Limits Graphic Variety Data Complexity
38 Information, Concepts, and Ideas
39 Flow Chart of the Report Writing Process
40 The Chain of Command District A B C D E F G Region 1 2 3 4 5 Vice
41 Maps as Visual Aids Simple Maps Geographic Information Systems 42 Drawings and Diagrams Networks
Processes Operations Procedures
43 Photographic Images Decorative Value Functional Copyright Issues 44 Animation and Video Shapes and Text Computer Animation Digital
Video
45 Creating Visual Aids Software Templates Style Quality 46 Integrate Text and Visuals 47 Verifying Visual Quality
48 Writing Business Reports and Proposals Why is it particularly important in long reports to clearly identify our purpose before you begin writing?Why is it particularly important in long reports to clearly identify your purpose before you begin writing? A clear statement of purpose helps you avoid extensive revisions.
Why is knowing your audience especially important when writing proposals?Knowing your audience helps you to make decisions about what information you should include, how you should arrange that information, and what kind of supporting details will be necessary for the reader to understand what you are presenting. It also influences the tone and structure of the document.
Which of the following is the most significant factor to consider when planning a proposal?What is the most significant factor in planning a proposal? determining whether or not you've been asked to submit the proposal.
Where does the history or background that led to the preparation of the report belong in a formal report?Introduction. The introduction states the problem and its significance, states the technical goals of the work, and usually contains background information that the reader needs to know in order to understand the report.
|