Try These Great Keyboard Shortcuts to Speed Up Formatting in Wordby Avantix Learning Team | Updated March 14, 2021 Show
Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows) You can save a lot of time using formatting shortcuts in Microsoft Word. Keep in mind that character formatting applies to one or more characters. Paragraph formatting applies to entire paragraphs. Recommended article: 3 Strikethrough Shortcuts in Microsoft Word Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > 1. Display the Font dialog boxSelect the text and press Ctrl + D to display the Font dialog box. 2. Remove formatting from the selected textTo remove character formatting from the selected text, press Ctrl + spacebar. To remove paragraph formatting (such as alignment or line spacing) from the selected text, press Ctrl + Q. 3. Increase font size by standard incrementsSelect the text and press Ctrl + Shift + > to increase font size by standard increments. 4. Decrease font size by standard incrementsSelect the text and press Ctrl + Shift + < to decrease font size by standard increments. 5. Increase font size by pointSelect the text and press Ctrl + ] to increase font size by point. 6. Decrease font size by pointSelect the text and press Ctrl + [ to decrease font size by point. 7. Align leftSelect the paragraph(s) and press Ctrl + L to align to the left. 8. Align rightSelect the paragraph(s) and press Ctrl + R to align to the right. 9. Align centreSelect the paragraph(s) and press Ctrl + E to align centre. 10. Copy formattingSelect the text with the formatting you want to copy and press Ctrl + Shift + C to copy to the clipboard. 11. Paste formattingCopy formatting and then select the text you wish to copy the formatting to and press Ctrl + Shift + V to paste the formatting. 12. Apply italicsSelect the text and press Ctrl + I to apply italics. 13. Apply boldSelect the text and press Ctrl + B to apply bold. 14. Apply underlineSelect the text and press Ctrl + U to apply single underline. 15. Apply/remove all capsSelect the text and press Ctrl + Shift + A to apply or remove all caps. 16. Apply single spacingSelect the paragraph(s) and press Ctrl + 1. 17. Apply double spacingSelect the paragraph(s) and press Ctrl + 2. 18. Apply 1.5 spacingSelect the paragraph(s) and press Ctrl + 5. 19. Apply bulletsSelect the paragraphs and press Ctrl + Shift + L to apply the default bullets. 20. Increase/Decrease IndentTo increase indent of the selected paragraph, press Ctrl + M. To decrease indent, press Ctrl + Shift + M. 21. Display the Reveal Formatting task paneTo display the extremely useful Reveal Formatting task pane (which displays the formatting of the selected text), select the text and press Shift + F1. Try them out. There are more shortcuts but these are the most useful for formatting. Subscribe to get more articles like this oneDid you find this article helpful? If you would like to receive new articles, join our email list. More resources14+ Word Selection Shortcuts to Quickly Select Text How to Superscript or Subscript in Word (with Shortcuts) 5 Ways to Insert the Division Symbol in Word (Type or Insert ÷) 3 Strikethrough Shortcuts in Excel to Cross Out Text or Values in Cells How to Create Shortcuts in Word for Keep with Next and Keep Lines Together Related coursesMicrosoft Word: Intermediate / Advanced Microsoft Excel: Intermediate / Advanced Microsoft PowerPoint: Intermediate / Advanced Microsoft Word: Long Documents Master Class Microsoft Word: Styles, Templates and Tables of Contents Microsoft Word: Designing Dynamic Word Documents Using Fields VIEW MORE COURSES > To request this page in an alternate format, contact us. Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you. Copyright 2022 Avantix® Learning Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners. Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at How do I remove formatting from selected text?Clear All Formatting. Select the text with the formatting you want to clear.. Select Home > Clear All Formatting. or press Ctrl + Spacebar.. What is the fastest way to select all text in Word?In Word, you can select all text in a document (Ctrl+A), or select specific text or items in a table by using the mouse or keyboard.
What does it mean to remove all formatting?With Word's Clear All Formatting command, you can remove text formatting like font, size, and color to return text to its default style. It's an easy way to start with a clean slate and apply the formatting of your choice.
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