Op5.11-1 FERPA/Confidentiality of Student Education Records Show
Missouri State University adheres to a policy of compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA). 20 U.S.C. 1232g. Eligible students have four primary rights under FERPA including the right to:
Additional Right to Limit Disclosure of Directory InformationIn addition to the four primary rights described above, currently enrolled students have the right to suppress disclosure of their directory information. Directory information may be available through the following:
DefinitionsA student is an individual with respect to whom the university maintains education records or personally identifiable information and who is or who has been in attendance at the university. A student does not include a person who has not been in attendance. In attendance means a student is officially registered for at least one class and that class has started. Directory information may appear in public documents and may otherwise be disclosed by the university for any purpose in its discretion, without the student’s consent. The following categories of information have been designated as directory information at Missouri State University:
*Cell phone numbers, unless provided as a current or primary/permanent telephone number, are not considered directory information. Contact information provided exclusively for purposes of the emergency notification system is not considered directory information. Education records include those records which contain information directly related to a student and which are maintained by the university or by a person acting for the university. In accordance with FERPA guidelines, the following are not education records: law enforcement records, student employment records, medical records, and alumni records. The regulations also exclude from the definition of education records any record that is in the sole possession of the maker of the record where the record is used only as a personal memory aid for the maker and the record is not accessible or revealed to any other person (except a temporary substitute for the maker of the record). Legitimate educational interest is the need to review an education record in order for a university official to: perform an administrative task outlined in the official’s duties; perform a supervisory or instructional task directly related to the student’s education; or perform service or benefit for the student such as health care, job placement or financial aid. A university official is a person employed by the university in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff). Also considered university officials are members of the Board of Governors, a person or company with whom the university has contracted (such as an attorney, auditor or collection agent), temporary employees, student workers, and graduate assistants employed by the university. Deceased Student RecordsFERPA rights cease upon death; however, with the approval of the registrar, educational records may be released to the student’s family or others with a demonstrated legitimate interest. Documentation may be required. For Additional InformationAdditional information is available on the office of the registrar website. If you have any questions regarding this policy or if you feel that your rights under FERPA are being violated, please contact the office of the registrar at 901 South National Avenue, Springfield, MO 65897 or call 417-836-5520. Which of the following is not considered an education record?What is not considered an educational record? The following are not considered educational records: personal files maintained by instructors or staff.
Can a parent have access to their child's educational record?Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records.
What are the most common Ferpa violations?FERPA violations and consequences. Emailing protected student information to everyone in the class.. Including social security numbers on shared documents.. Posting grades and identifying information in public.. Publicly disclosing a student athlete's academic status.. What are examples of an educational record?These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.
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